Use Markup % on Quote Line Items

Topic

Use the Markup % field on quote lines to auto-calculate sell prices from cost prices, ensuring profitable margins without manual calculations. 

Instructions

1. Navigate to the Quote page.
2. Search for and select the quote you want to add items to to create a new one.
3. Add a line item to the quote by selecting Miscellaneous, Time, Price List Item, or Kit.

4. In the Markup column on the line item update the % to your desired value.
   
   
    

   Note: If you are unable to find the Markup column, this might be disabled in the columns filter. To enable this column, select the Columns dropdown and tick on Markup.

5. Repeat for each item you want to add a markup to.
6. Select Save on the Quote.

Note: The markup % is calculated on the item cost, which is set on items within the setting, e.g. directly on the price list item, billing rate, or cost. If an item does not have a cost added in the settings, a cost will need to be added manually for the markup to be calculated.

FAQ's

Can I apply a different markup to each line item?
Yes, the Markup % is set per line item, allowing different markups for labor, materials, and other costs in the same quote.

Will the customer see the markup percentage on the quote?
The Markup % column is for internal use only and does not appear on customer quotes or online links.

What happens if I update the cost price after entering a markup?
The Markup % is always worked out from the line's Unit Cost and Sell Price, so changing the cost price leaves the sell price as it is and recalculates the Markup % instead. If you want the sell price to follow your markup, re-enter the Markup % after updating the cost price.

Can I use Markup % on Kit items?
Markup % applies to each line item. When adding a Kit to a quote, you can expand it and apply markups to individual items.

Can I set a default markup on line items?
Yes, for Price List Items, Billing Rates and Kits — you can do this from the settings page for each of these item types. Miscellaneous lines are added straight onto the quote and don't have a settings page, so their markup is entered on the line itself. See below for editing instructions:

• Edit Price List Items
• Edit Billing Rates
• Edit kits

Negative Markup

If your Markup shows as negative, it means your Cost Price is higher than your Sell Price for that item. To ensure you're making a profit, either:

• Set a Sell Price that's higher than the Cost Price, or
• Use the % column to automatically calculate a new Sell Price based on a markup you choose.

Why new lines show -100.00%

A new line with a Cost Price entered but a Sell Price of 0.00 will show a Markup of -100.00%. This is expected — since the Sell Price is 0.00, the full cost is effectively being given away.

Entering a Sell Price will automatically recalculate the Markup %.

Additional Information

See here for more info on creating quotes: Create a Quote