Price List Items are a list of commonly used materials or services that can easily be added to Jobs, Quotes, Invoices, Bills and Purchase Orders at the click of a button.
Note: There are six ways to create Price List Items in Tradify. For the purpose of this guide, we're going to focus on the default method of manually creating Price List Items, but to view our guides on the other methods, simply use the links below.
- Import Price List Items via Supplier Price List File
- Import Price List Items via Xero
- Import Price List Items via QuickBooks
- Import Price List Items via MYOB AccountRight
- Import Price List Items via MYOB Essentials
Adding a new Price List Item
Note: Due to the manual nature of this method, we do not recommend using it for entering large quantities of Items. Instead, it would be best to follow "Import Price List Items via a supplier price list file".
To create a new Price List Item, head over to Settings, click on Price List, then select "New" followed by "New Price List Item".
Note: For the purpose of this video, we've left most of the options blank and instead listed a comprehensive overview of each option below.
Item Code – Use this field to input a unique identifier for the item.
Note: Item Codes are mandatory and must be unique within an individual supplier. If you have multiple suppliers, you may use the item code once per supplier. Item codes must also be made up of alpha numerical characters (limited to 100 characters).
Description – Use this field to input a description of the price list item.
Note: Descriptions are mandatory and are limited to 200 characters.
Unit of Measure - Use to input a unit of measure that the item is purchased and/or sold in.
Note: This field is only visible onscreen and does not appear on the invoice. If you need the unit of measure to appear on the invoice then you'll need to add it to the Item Description.
Price List Category – Use this field to apply the price list item to a Category.
Supplier – Use this field to assign a supplier to this price list item.
Note: This field is mandatory. Also note, if the item is unique to your business, feel free to create a supplier under your company name.
Sales Tax Rate – The tax rate to use for the price list item when invoicing and quoting. You can find out more about Tax Rates here.
Purchase Tax Rate – The tax rate to use for this price list item when purchasing. You can find out more about Tax Rates here.
Sales Account Code - Assign to an account code that applies to this Price List Item. If left blank, Tradify will set this to your default "Sales of Materials" account code (taken from within your accounting integration settings).
Note: If you're not integrated with an accounting system, please leave blank.
Purchase Account Code - Assign to an account code that applies to this Price List Item. If left blank, Tradify will set this to your default "Purchases" account code (taken from within your accounting integration settings).
Note: If you're not integrated with an accounting system, please leave blank.
Buy Price – the amount you pay to purchase the price list item
Note: This field is mandatory.
Pricing Method – The method used to calculate the selling price for the Price List Item. Prices are calculated or can be entered for each Pricing Level set up in Tradify. Pricing levels allow you to specify multiple prices for each item within a single price list. For more details on Pricing Levels, please see here.
Note: The Pricing Method options are:
- Calculate prices using purchase cost + markup - Prices are calculated for each pricing level using the Buy Price and Markup % set for each pricing level. The benefit of this method is that prices will update automatically when the buy price is changed either manually or as a result of importing an updated Supplier Price List.
- Let me enter the price now - Allows the selling price to be manually entered for each pricing level. Using this method fixes the selling price until it is either manually changed or updated.
- Let me enter the price later - Allows the selling price to be left at zero so that it can be entered at the point of adding it to either to a Job, an invoice or a quote.
Editing a Price List Item
To edit a Price List Item in Tradify:
- Head to your Settings.
- Select the Price List tab.
- Select your desired Price List Item.
- Edit the fields as needed.
- Select Save when you're ready.
