Learn more about Kits in Tradify and how you can add these to Quotes.
Kits are a collection of materials, labour and miscellaneous costs that, when combined, make up an item that can be added to any quote in Tradify.
Kits are a great way to bundle costs together that make up typical services for a business. They also speed up the quoting process by making it easy to select just one master item instead of entering multiple items individually on a quote.
Important Note: Kits are exclusive to quotes. They cannot be used within Jobs, Invoices or Purchase Orders, however, you can transfer the line items of a Kit over to each of these features.
Price List Items and Kits
Your kits usually include Price List Items. For more information on price list items, check out Creating & Editing Price List Items in Tradify
When you add Price List Items to Tradify Kits, these items will change when updated elsewhere. You can see this in the Settings section. However, if the Kit has been used in a Quote, the Quote will not change. Therefore, if you want your Kit to reflect your updated Price List Items, simply change the Price List Item in your Price List Settings.
Creating a new Kit
To add a new kit, head over to Settings, click on Kits, then select New > New Kit.
Note: The following fields will be displayed:
Display Name – Enter a display name for your Kit.
Note: This is the Item Description that the customer sees on a quote.
Kit Category – Kits can be grouped into categories to aid in searching and selecting Kits.
To add a line item, select Add Item.
Note: The following three options are presented when adding items to a Kit:
Time – Use this option to add labour your Kit.
Price List Item – Use this option to add a price list item to your Kit.
Miscellaneous – Use this option to add a miscellaneous item to your Kit.
Adding Time to your Kit
To add labour to your kit, select Time, enter all of the required information and then select Save.
Note: The following fields will need to be filled in order to save.
Billing Rate – The hourly labour rate at which the time will be charged out at. You can find out more about billing rates here.
Description – A description of the labour line item being added to the Kit. This defaults to the billing rate’s display name, however, this can be modified to explain what the time entry covers. Also note, you can add more than one labour entry to each Kit.
Quantity – The number of hours required for this labour entry.
Adding Price List Items to your Kit
To add a price list item to your Kit, select Price List Item, enter all of the required information and then click Save.
Note: The following fields will need to be filled in order to save:
Item Code – The item code to add to the Kit. This field is searchable. A filtered list of the Price List items will appear in a drop-down list as you type characters.
Description – A description of the line item added to the Kit. This defaults to the price list item’s display name, however, this can be modified as required for this Kit.
Quantity – The quantity of the item used in the makeup or assembly of this Kit. This defaults to 1 but can be modified as required.
Adding miscellaneous items to your Kit
To add a miscellaneous item to your Kit, click Miscellaneous, enter all of the required information and then click Save.
Note: The following fields will need to be filled in order to save.
Item Code – The item code to add to the Kit. This field is searchable. A filtered list of the Price List items will appear in a drop-down list as you type characters.
Description – A description of the miscellaneous line item added to the Kit.
Cost - The cost of this miscellaneous line item added to the Kit.
Tax Rate – The tax rate to use for this miscellaneous line item. You can find out more about tax rates here
Copying a Kit
- Head to your Settings.
- Select the Kits tab.
- Select the Kit you would like to copy.
- Select the Copy Kit (the button will be an icon of two pages) button.
- Make any edits as needed and edit the description.
- Select Save when you're ready.
Adjusting a Kit
To adjust an item within a Kit:
- Firstly, remove the single item from the Kit by selecting the x button on the right side of the line item.
- Add the item back into the Kit and update the details as needed.
- If your Kit needs items to be in a specific order, simply drag and drop items. Select the three dots to the left of the line item and move as needed.
- Select Save when you're done.
Previewing Kits
Within the Kit, you can view the cost breakdown of the Kit by changing the Pricing Level and Tax.
To do so, use the corresponding dropdowns under the Kit Price Preview section.
Note: Changing either setting will update the previewed price accordingly.
Deleting a Kit
To delete a Kit, head over to Settings, click on Kits and then select the X icon on the right-hand side of the Kit you wish to delete.
Note: Kits cannot be deleted if they have already been used on a Quote. For this reason, it's recommended to use the "archive" function (covered in the following section).
Archiving a Kit
Archiving a Kit will subsequently remove it from being used or seen throughout Tradify. You will still have visibility of it within Settings and also within historical records, but it won't show as an option anywhere else.
To archive an existing Kit, head over to Settings and select Kits. Next, click on the relevant Kit and then select "Archive this Kit", followed by "Save".