Part of completing the link between Tradify and MYOB AccountRight involves mapping your default accounts in order to post revenue, expenses and payments received to MYOB.
In this article, we will cover off the purpose of the Invoice Layout and the four default account code selections to map in Tradify. These are Sales of Labour, Sales of Materials, Bank Account, & Purchases Account.
Important Note: As far as Tradify is concerned, there is no right or wrong way to map these accounts. It's entirely up to the end user on how they want this information sent to MYOB. If you are unsure at all, please contact your accountant or bookkeeper for additional advice.
The invoice layout relates to the formatting of the invoice as it gets posted to MYOB. There are two different layouts to choose from.
- Item - Using this layout will prompt Tradify to send item quantities to MYOB. This option is only recommended if you're tracking stock in MYOB.
- Service - Using this layout will prompt Tradify to send the invoice over without item quantities or item codes. This method is recommended if you're not tracking inventory in MYOB.
Below are two examples of how these would be formatted in MYOB.
MYOB Item Invoice Layout Example
MYOB Service Invoice Layout Example
Note: Neither option will affect how the invoice is viewed in Tradify.
Sales of Materials and Sales of Labour Accounts
Tradify uses these accounts to post revenue or income which is basically derived from labour and materials (as they appear on customer invoices).
These two accounts must be mapped to either a sales or income account type in MYOB. The default account codes for these account types will usually range between 4-100 to 4-9999 as well as 8-1000 to 8-9999, unless they have previously been altered in MYOB.
In the example shown above, we have mapped our sales of labour account to 4-1000 - Services Income and sales of materials to 4-2000 - Stock Income. If we were to post invoices to MYOB AccountRight, our labour and material line items would post to these two respective accounts.
Tradify uses this account to post payments received from customers (as they are applied to invoices created in Tradify). The account selected here must be a bank account.
In the example below, we have mapped ours to 1-1110 - Business Bank Account #1. If we were to post payments to MYOB (on an invoice), these would be posted to the 1-1110 - Business Bank Account #1.
The Purchases account is used to post purchases derived from bills which are being sent over to MYOB AccountRight.
This account must be mapped to a Cost of Sales or Expense account type in MYOB. The default account codes for these account types will range between 5-0000 to 6-9999, unless they have been previously altered in MYOB.
In the example shown above, we have mapped our purchases account to 6-5000 Expenses. If we were to post a bill to MYOB, our material line items would be posted to 6-5000 Expenses.