Invoicing Time in Tradify: Timesheets vs. Scheduled Appointments

In Tradify, you can choose between invoicing based on timesheets or scheduled appointments, each with its own advantages and drawbacks.

Let's explore the key points to help you decide which method suits your business best.

Most Tradify users that create Time & Materials invoices, choose to invoice based on timesheets. 

Invoicing Based on Timesheets:

Pros:

- Detailed Billing: Timesheets allow precise billing based on actual hours worked.
- Accurate Cost Tracking: They help you track labour costs with precision.
- Transparency: Clients appreciate seeing the specific time spent on their project.

Cons:

- Complexity: Timesheet-based invoicing can be time-consuming and complex.
- Discrepancies: Differences between scheduled and actual hours may lead to billing disputes.
- Inefficiency: This method may not suit businesses prioritising speed and simplicity.

Invoicing Based on Scheduled Appointments:

Pros:

- Simplified Billing: Invoicing is streamlined, making it quicker and more efficient.
- Consistency: It can offer a consistent approach to billing, reducing disputes.
- Time Savings: Ideal for businesses with repetitive or consistent work patterns.

Cons:

- Limited Detail: Invoices may lack specific detail compared to timesheet-based ones.
- Billing Accuracy: Not all work hours may be accounted for.
- Customer Expectations: Some customer prefer detailed timesheet-based invoices.

Conclusion:
Choose the invoicing method that aligns with your business needs:

- Use timesheets for accuracy but be prepared for complexity.
- Opt for scheduled appointments to simplify billing but be aware of potential limitations.

Consider project complexity, customer preferences, and internal efficiency when making your choice.

Tradify allows you to switch methods, providing flexibility to adapt your invoicing to specific projects or clients.